Dear Attorney,

Can I, as a parent, obtain a police clearance on behalf of my child who is currently ill and unable to go in person to the issuing office?

Sincerely,
Concerned Parent

Insights

In the Philippines, obtaining a police clearance typically requires personal appearance as a way to verify the applicant's identity and prevent fraud. However, under certain circumstances, a parent or legal guardian may be able to obtain a police clearance on behalf of a child who is physically incapable of appearing in person due to illness or other valid reasons.

The general rule is that a personal appearance is mandatory, especially for government-issued documents like police clearances, which are used to verify an individual’s background and ensure public safety. However, exceptions may be granted if justified and supported by proper documentation.

Steps for Parents Requesting on Behalf of a Child:

Authorization Letter: The parent or guardian must present a duly notarized authorization letter from the child, explicitly granting permission for the parent to obtain the police clearance. The letter must clearly state the reason why the child cannot appear in person (e.g., due to illness).
Medical Certificate: To support the request, a medical certificate issued by a licensed physician may be required, attesting to the child’s condition and the inability to make the personal appearance.
Parent's Identification: The parent or guardian must also provide a valid ID to verify their identity and relationship with the child. This can be a government-issued ID showing the parent’s name, along with proof of their relationship (e.g., birth certificate).
Child’s Identification: Despite the child’s absence, it is necessary to bring the child’s valid identification, such as a school ID or passport, to ensure that the clearance is issued in the correct name.
Local Policies: Different municipalities may have varying policies when it comes to allowing parents to obtain police clearances on behalf of minors or incapacitated individuals. It is essential to verify with the local police clearance office whether they accept such arrangements.

In summary, while the general requirement is a personal appearance by the individual requesting the clearance, exceptions may be made with proper documentation, such as a notarized authorization letter and medical certificate. It is always best to coordinate with the local police office to ensure compliance with their specific requirements.