How to Obtain a Singleness Certificate

Below is a comprehensive guide on everything you need to know about obtaining a “Singleness Certificate” in the Philippines, often referred to as a “Certificate of No Marriage Record” (CENOMAR) or “Certificate of Singleness.” While the official term used by the Philippine Statistics Authority (PSA) is “CENOMAR,” other local government units may also refer to it as a “Certificate of Singleness” or “Single Status Certificate.” This article will clarify the importance, requirements, legal context, and procedures for securing this document.

1. What is a Singleness Certificate or CENOMAR?

A Singleness Certificate (Certificate of Single Status) is a legal document that verifies a person has not contracted any marriage in the Philippines. It is more formally known as the Certificate of No Marriage Record or CENOMAR issued by the PSA. Essentially, it states that based on PSA records, you have no existing or prior marriage recorded (or, if there is a prior marriage, it will indicate the details).

Why You Need It

  1. Marriage Purposes: Required when applying for a marriage license in the Philippines or getting married abroad.
  2. Fiancé Visa or Immigration Petitions: Often required by embassies or immigration offices to prove singleness.
  3. Legal Transactions: Certain financial transactions, property dealings, or court proceedings may ask for proof of single status.
  4. Employment Abroad: Some employers or agencies require proof of civil status.

2. Legal Basis

  • Philippine Statistics Authority (PSA): Under Republic Act No. 10625 (The Philippine Statistical Act of 2013), the PSA maintains the national civil registry records, including births, marriages, and deaths. The PSA is the primary office authorized to issue Certificates of No Marriage Record (CENOMAR).
  • Local Civil Registry (LCR): Many Local Civil Registry Offices also maintain local records of births, marriages, and deaths. While the commonly recognized certificate for proof of singleness is the PSA-issued CENOMAR, some Local Civil Registrars offer their own certification of singleness. However, for legal and official purposes—especially for embassies, foreign visa processing, or marriage license applications—an official PSA CENOMAR is typically required.

3. Where to Obtain a CENOMAR

  1. Philippine Statistics Authority (PSA) Offices

    • PSA’s main office or any PSA Serbilis Center nationwide.

  2. Online via PSA Serbilis or PSAHelpline.ph

    • These platforms allow for online requests and delivery of certificates.

  3. Authorized Service Centers (SM Business Centers, select government service centers, etc.)

    • Some malls and government service centers collaborate with the PSA to provide PSA document services.

  4. Local Civil Registry (For Local Certifications Only)

    • Some local government units issue a “Certificate of Singleness” based on local records. However, keep in mind that official national recognition often requires the PSA CENOMAR.

4. Requirements for Obtaining a CENOMAR

  1. Personal Information:

    • Complete Name (First, Middle, Last)
    • Date of Birth
    • Place of Birth
    • Name of Father
    • Maiden Name of Mother (if applicable)
    • Purpose of Request (e.g., marriage license, travel, etc.)

  2. Valid ID:

    • Government-issued IDs are preferred (e.g., passport, driver’s license, UMID, PhilHealth ID, etc.).
    • If you are requesting on behalf of someone else, you typically need an authorization letter and photocopies of both parties’ valid IDs.

  3. Service Fee:

    • The cost for a CENOMAR from the PSA is subject to change, but it is generally PHP 210.00 – PHP 465.00 per copy depending on where and how you obtain it. Online services typically cost more due to shipping fees.
    • Check the PSA official website or hotline for the most up-to-date pricing.

  4. Authorization Documents (if requesting for another person):

    • Authorization Letter: A signed authorization letter from the document owner.
    • Valid IDs: Photocopies of valid government IDs of both the document owner and the authorized representative.

5. Step-by-Step Procedure: Obtaining a CENOMAR from PSA

Below is a general process. Minor variations might occur depending on the PSA branch or the service method you choose (online vs. walk-in).

A. Walk-In Application

  1. Prepare Documents: Bring a valid government ID. If applying on behalf of someone, bring the signed authorization letter and photocopies of IDs.
  2. Fill Out Application Form: At the PSA Serbilis Center, get the CENOMAR request form. Provide correct personal details.
  3. Pay the Fee: Proceed to the cashier. Keep the official receipt.
  4. Wait for the Release: Depending on the center’s processing times, you may receive the certificate on the same day or be asked to return on a specified date.
  5. Verify the Details: Before leaving, check the document for accuracy (name spelling, birth details). If there are errors, have them corrected immediately with the PSA staff.

B. Online Application (PSA Serbilis or PSAHelpline.ph)

  1. Visit the Official Website:
  2. Create an Account / Provide Details: Fill out the online request form (name, address, birth information, parents’ names, etc.).
  3. Select the Document: Choose “CENOMAR” or “Certificate of No Marriage Record.”
  4. Input the Delivery Address: Indicate where you want the document delivered.
  5. Settle Payment:
    • Options typically include credit/debit card, GCash, online banking, or over-the-counter payment (depending on the website used).
  6. Wait for Delivery:
    • Processing and delivery times can range from a few business days to over a week, depending on your location.
    • You can track the status using the reference number given.

6. Obtaining a Local Civil Registry Certificate of Singleness

While the PSA’s CENOMAR is the most widely recognized, some Local Civil Registrars (LCRs) may issue a “Certificate of Single Status” or “Certification of No Marriage Record” based on their municipal or city records. This is typically used for local reference and might not be honored for official or international transactions unless specifically requested by a local agency. If you need only local proof of singleness and the concerned agency accepts an LCR-issued certificate, you may do the following:

  1. Go to the City/Municipal Hall: Visit the Local Civil Registrar’s office.
  2. Fill Out Request Form: Provide personal details (name, birth date, father’s name, mother’s name).
  3. Pay the Fee: Fees vary depending on the locality (often around PHP 100.00 – PHP 200.00).
  4. Pick Up the Document: The registrar will indicate when the certificate will be ready for release.

7. Validity Period of the CENOMAR

There is no explicit official expiration date for a CENOMAR. However, many institutions (especially embassies, government offices, or immigration authorities) require that the document be issued within the last 3 to 6 months. Always check the specific requirement of the agency or institution where you intend to submit the document.

8. Common Issues and Concerns

  1. Incorrect or Delayed Civil Registry Records:
    • If your birth or marriage record was not properly registered, the PSA might not have updated information. You may need to file a late registration or a petition for correction at the Local Civil Registrar.
  2. Multiple Spellings or Incorrect Entries:
    • Discrepancies in spelling of names or birth details can cause delays. Always verify the data on your birth certificate and other documents before applying.
  3. Pending Annulment or Divorce (for Filipinos with foreign divorces):
    • If you have a previous marriage that has not been legally dissolved in the Philippines, the CENOMAR will not indicate singleness. You must complete the legal processes (annulment or recognition of foreign divorce) before you can obtain a valid CENOMAR indicating single status.
  4. Longer Processing for Walk-In Requests:
    • High-volume PSA branches can have longer queues. Consider using online services or visiting during off-peak times (morning of a weekday, not at the end of the month).

9. Tips and Best Practices

  1. Check Requirements in Advance:
    • Especially if you need the CENOMAR for marriage license application or a visa, verify if there are additional supporting documents required.
  2. Bring Extra Copies of Valid IDs:
    • This speeds up transactions, especially for walk-in requests.
  3. Apply Early:
    • If you have a target schedule for a wedding, visa interview, or legal proceeding, request your CENOMAR several weeks in advance to account for any potential delays.
  4. Keep Original Copies Safe:
    • For official uses, only original PSA copies are accepted. Make photocopies and keep them on file.
  5. Always Check for Updates:
    • Fees and procedures may change. Consult the official PSA website or hotline for the most recent announcements.

10. Frequently Asked Questions (FAQ)

  1. Can a relative or friend apply for a CENOMAR on my behalf?

    • Yes, but they need a signed authorization letter from you and copies of your valid ID and their own ID.

  2. How long does it take to get the CENOMAR if I walk in at a PSA Serbilis Center?

    • Often, you can get it on the same day or within a few working days, depending on the center’s workload and records availability.

  3. Is the CENOMAR the same as the Certificate of Singleness from the Local Civil Registrar?

    • They serve the same purpose (proof of single status) but originate from different offices. The PSA CENOMAR is nationally recognized and often required by embassies or for nationwide legal procedures. The Local Civil Registrar’s certificate may only be valid for local transactions.

  4. How often should I renew the CENOMAR for an ongoing visa application or marriage license process?

    • Many agencies require a CENOMAR that is issued within 3 to 6 months prior to your application. Always confirm validity requirements with the requesting authority.

  5. What if my name or birth details do not match my other IDs?

    • You may need to file a petition for correction or request a supplemental report with the Local Civil Registrar where your birth was registered, then forward the corrections to the PSA.

  6. What if I have a foreign divorce from a previous marriage?

    • In the Philippines, divorce is generally not recognized unless it involves a Filipino spouse who gained foreign citizenship and initiated a divorce abroad, followed by a court recognition proceeding in the Philippines. You must file for “Recognition of Foreign Divorce” with Philippine courts for the marriage to be deemed dissolved locally. Afterward, the PSA can update records, enabling you to obtain a valid CENOMAR showing single status.

Conclusion

Obtaining a Singleness Certificate (CENOMAR) in the Philippines is a straightforward but crucial step for anyone planning to marry, apply for certain visas, or carry out various legal or financial transactions requiring proof of single status. The Philippine Statistics Authority (PSA) is the primary agency responsible for issuing this record, and it can be done through walk-in applications, online requests, or authorized service centers. Always ensure that you provide accurate information, settle the correct fees, and verify your details on the final document. By following the steps, requirements, and tips outlined above, you can efficiently secure the necessary proof of your singleness status for your upcoming life events or legal proceedings.

Disclaimer: This content is not legal advice and may involve AI assistance. Information may be inaccurate.

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