Simplified Query: What should you do if there is a 'hit' on your NBI clearance but your case has already been dismissed?

In the Philippines, securing an NBI (National Bureau of Investigation) clearance is a common requirement for employment, business permits, and other legal uses. A "hit" on an NBI clearance indicates that there is either a namesake with a criminal record or that the individual themselves has a pending case or a criminal record. If there is a hit related to a case that has been dismissed, the individual must take specific steps to clarify their record.

To address a "hit" on an NBI clearance after a case dismissal, individuals need to provide documentation that the case was resolved in their favor. Here are the steps and documents required:

Official Copy of the Court Decision: Obtain an official copy of the court decision or resolution that clearly states the dismissal of the case. This document serves as the primary evidence that the matter has been legally settled.
Motion to Clear Record: File a motion with the court that handled your case, requesting that the records be updated to reflect the dismissal. This step is crucial as it ensures that future checks will not mistakenly associate the dismissed case with your record.
Certification from the Clerk of Court: After the motion is granted, obtain a certification from the clerk of court. This certification should state that the case against you has been dismissed and that there are no pending cases.
Letter to the NBI: Accompany your NBI clearance application or re-application with a letter explaining the situation. Include all relevant documents as attachments.
Personal Appearance: In cases of hits due to namesakes, a personal appearance at the NBI office may be required to verify identity and discuss the specifics of your case.
Follow-Up: After submitting all documents and completing the necessary steps, keep in touch with the NBI office to check on the progress of your clearance update. This might involve multiple visits or communications.

It's important for individuals to act swiftly and provide all necessary documentation to resolve any discrepancies in their NBI clearance due to a dismissed case. Ensuring that your legal records are accurate not only helps in obtaining an NBI clearance but also protects your rights and reputation. Each step taken towards clearing a false hit is a move towards maintaining your personal and professional integrity in the eyes of the law.