Dear Attorney,

I misplaced my Taxpayer Identification Number (TIN) ID, and I am uncertain about the process to replace it. Could you kindly advise me on the steps to take in order to secure a replacement? Do I need to file any formal documents or visit a specific government office? Your guidance on this matter would be greatly appreciated.

Sincerely,
Concerned Taxpayer

Insights

Losing a Taxpayer Identification Number (TIN) ID is a common concern, and fortunately, the process to replace it is relatively straightforward. Here are the necessary steps you need to follow:

Visit the Bureau of Internal Revenue (BIR) Office: The first step in replacing your TIN ID is to visit the Revenue District Office (RDO) where you are registered. The RDO has jurisdiction over your tax records, and this is where the replacement request will be processed. Make sure to bring any identification documents, such as a valid government-issued ID.
Submit a BIR Form: You will need to fill out BIR Form 1905—an application for the replacement of a lost or damaged TIN card. This form is available at the BIR office or can be downloaded from the BIR website.
Affidavit of Loss: If your TIN ID is lost, you are generally required to submit an Affidavit of Loss. This document explains how the ID was lost and declares that it cannot be recovered. The affidavit should be notarized before submission.
Prepare Supporting Documents: Along with the affidavit, you should bring at least two valid IDs (for verification of identity), a photocopy of the IDs, and the completed BIR Form 1905. If you’re employed, it might also be helpful to bring a Certificate of Employment or a similar document, though this is not always mandatory.
Processing Time and Fees: The BIR does not typically charge a fee for the replacement of the TIN ID, but you may need to pay for the notarization of the Affidavit of Loss. Processing time can vary, but it generally takes about one to two weeks to receive your new TIN ID.
TIN Is Not Replaced: It's important to note that losing your TIN ID does not affect your Taxpayer Identification Number itself. The number is permanent, and the request is only for the reissuance of the physical card. Your TIN remains active, and you can continue to use it in transactions while waiting for the new ID.

To avoid further inconvenience, consider storing your TIN ID in a safe place after it is reissued, and always keep a digital copy of important documents for future reference.

By following these steps, you can promptly address the issue of your lost TIN ID. If you experience any challenges or delays in the process, it might be advisable to seek further assistance from a legal expert or the BIR's official helpdesk.