Dear Attorney,

I am seeking guidance on whether it is permissible for us to submit a letter explaining our absence from a Lupon (Barangay Conciliation) meeting due to medical conditions. We want to ensure that our explanation is formally recognized and that we comply with any relevant legal requirements.

Insights:

In the Philippines, Lupon or Barangay Conciliation is a mandatory process under the Katarungang Pambarangay Law, aimed at resolving disputes at the barangay level before moving to higher courts. If a party is unable to attend a scheduled Lupon meeting due to medical reasons, they may indeed submit a formal letter to the Lupon or Barangay Captain explaining their situation.

It is essential to include specific details in the letter, such as:

Medical Condition: A brief explanation of the medical condition causing the absence. While you don’t need to provide extensive medical details, stating that a medical condition prevented attendance is crucial.
Supporting Documentation: Attach any relevant medical certificates or documentation that support the claim of being unable to attend due to health issues. This helps in substantiating the reason for absence.
Request for Rescheduling: Clearly state your request for rescheduling the meeting or providing alternative arrangements for addressing the dispute.
Contact Information: Include up-to-date contact information to facilitate any follow-up actions or communications.

The Lupon or Barangay Captain, upon receiving such a letter and supporting documents, should ideally consider the circumstances and allow for rescheduling or alternative arrangements. However, it is advisable to review the specific guidelines or rules of the barangay concerned, as procedures can vary.

Ensure that all communication is done in a respectful and timely manner to avoid any potential complications or perceptions of non-compliance.